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Software Asset Management
Overview
The increased complexity of IT environments, including regulatory requirements and cyber security risks, makes software asset management (SAM) an expensive exercise.
Software asset governance:
- Policy and Plan
- Developing sound software asset policies and plans to support business goals.
- Business integration
- Integrate software asset management objectives with other organisational planning activities.
- Aligning the responsibilities of IT, Finance, Business and Procurement.
- Scope and ownership
- Appoint sponsor for software asset management.
- Align scope of all software assets and allocate to asset owners.
- Defining ownership of key assets will help drive cost optimisation and reduce redundancies.
- License management
- Accurately record all business requirements, usage and entitlements of software assets.
- Reconciliations are conducted and assessed periodically.
- Reporting and decision-making
- Determine information requirements to support software asset management and organisational objectives.
- Assessment of impact of availability and timeliness of quality management information on organisational decisions.
Issues you may be facing
- Complexity of IT environments: Cloud/virtualisation/containerisation, bring your own device, mismatch between business and IT
- Complexity of software contracts: Licensing terms and conditions, variety of license metrics, many vendors/third parties
- Compliance reviews/audits: Vendor audits, non-compliance and fines, measurement of usage
- Cyber attacks: Unlicensed software, free unsecured software, Outdated/unsupported software
- Significant costs: Unmanaged licenses, shadow IT, unused software/ghost assets
How we can add value
- SAM process maturity assessment
- Software contract optimisation
- License reconciliation and optimisation
- Cyber security reviews
- Alignment of legacy applications
SAM process maturity assessment
Assess the current environment, risks and controls using experience and some best practice, e.g. ISO19770-1 standards and identify areas of improvement.
Software contract optimisation
- Review ongoing maintenance and support costs to avoid unnecessary expenditure.
- Review license agreements and contracts and defined usage policies and establish ongoing monitoring mechanisms.
License reconciliation and optimisation
- Perform a baseline assessment of software vendors to assist in compliance and cost optimisation.
- Assess license allocation, software usage/monitoring and identify re- harvesting opportunities.
- Preparation for vendor reviews and audits.
Cyber security reviews
- Scanning the current software environment to identify unsecured and/or outdated software assets and vulnerabilities.
Alignment of legacy applications
- Provide software rationalisation and version control.
- Maximise savings by retiring costly, obsolete, soon to be unsupported and poorly secured applications.
- Evaluate the need for new software solutions.
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