Software Asset Management

Overview

The increased complexity of IT environments, including regulatory requirements and cyber security risks, makes software asset management (SAM) an expensive exercise.

Software asset governance:

Policy and Plan
- Developing sound software asset policies and plans to support business goals.

Business integration
- Integrate software asset management objectives with other organisational planning activities.
- Aligning the responsibilities of IT, Finance, Business and Procurement.
Scope and ownership
- Appoint sponsor for software asset management.
- Align scope of all software assets and allocate to asset owners.
- Defining ownership of key assets will help drive cost optimisation and reduce redundancies.

License management
- Accurately record all business requirements, usage and entitlements of software assets.
- Reconciliations are conducted and assessed periodically.
Reporting and decision-making
- Determine information requirements to support software asset management and organisational objectives.
- Assessment of impact of availability and timeliness of quality management information on organisational decisions.

Issues you may be facing

Complexity of IT environments: Cloud/virtualisation/containerisation, bring your own device, mismatch between business and IT
Complexity of software contracts: Licensing terms and conditions, variety of license metrics, many vendors/third parties
Compliance reviews/audits: Vendor audits, non-compliance and fines, measurement of usage
Cyber attacks: Unlicensed software, free unsecured software, Outdated/unsupported software
Significant costs: Unmanaged licenses, shadow IT, unused software/ghost assets

How we can add value

SAM process maturity assessment
Software contract optimisation
License reconciliation and optimisation
Cyber security reviews
Alignment of legacy applications

SAM process maturity assessment

Assess the current environment, risks and controls using experience and some best practice, e.g. ISO19770-1 standards and identify areas of improvement.

Software contract optimisation

Review ongoing maintenance and support costs to avoid unnecessary expenditure.
Review license agreements and contracts and defined usage policies and establish ongoing monitoring mechanisms.

License reconciliation and optimisation

Perform a baseline assessment of software vendors to assist in compliance and cost optimisation.
Assess license allocation, software usage/monitoring and identify re- harvesting opportunities.
Preparation for vendor reviews and audits.

Cyber security reviews

Scanning the current software environment to identify unsecured and/or outdated software assets and vulnerabilities.

Alignment of legacy applications

Provide software rationalisation and version control.
Maximise savings by retiring costly, obsolete, soon to be unsupported and poorly secured applications.
Evaluate the need for new software solutions.

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